Software for your Tenant Surveys team
A tenant survey software package for managing all your survey needs, linked to a database of your residents.
It includes a full range of survey methods: Post, Phone, SMS, Online or Door-to-Door.
Simple on-screen campaign-management, reporting and analysis toolkit.
Key Features
MULTI-CHANNEL SURVEY OPTIONS
Choose between Post, Phone, SMS, Online or Face-to-Face methodologies for collecting your resident feedback.
You can automatically select the preferred option for each person (if you know it) or offer them a choice. TPTracker will collate all the responses together, whatever the method.
SELECT CANDIDATES
Use your TPTracker tenant survey software for Satisfaction, Transactional or Profiling surveys. Ask TPTracker to select a representative sample for you (e.g. for a STAR Survey). Or specify exactly who you want to survey (e.g. those who have just had a repair completed).
AVOID SURVEY FATIGUE
Because everything is linked to the core database, TPTracker knows who has been sent what and when. So the software can apply whatever rules you want, to avoid over-surveying individual people.
COMPLY WITH GDPR REGULATIONS
TPTracker tenant survey software will automatically prevent you from selecting people who have ‘Unsubscribed’ from surveys or asked you not to use a specific methodology. This avoids the risk of accidentally breaching data protection rules.
LINK RESPONSES TO PROFILES
TPTracker will automatically link responses to the respondent’s personal profile. If the response is confidential or anonymous, it will limit the profiling data so they can’t be identified.
ALERT YOU
If someone uses a survey response to request a call back, TPTracker will automatically alert you. That way, you can instantly follow up the contact without having to scour through all the data.
COLLECT ‘OPEN’ FEEDBACK
You can publish an SMS number, publish a web address or set up a link from your website for people to leave feedback on the TPTracker Tenants’ Survey Portal whenever they like. They won’t be identified (unless they leave their details) but you can use the TPTracker analysis toolkit to monitor the responses.
Survey Contract Options
The TPTracker resident feedback package provides the complete toolkit for your organisation to manage all its own survey needs.
However, if you would prefer someone to do everything for you, as just a one-off for a specific survey or your whole programme, then this is a service which Arena Partnership can provide.
Licence Fees
TPTracker is web-based tenant survey software, which means you do not have to install anything on your hardware, just use any browser to access it securely. You can use any device – PC, laptop, tablet or smartphone – anywhere where you have internet access.
We charge an annual licence fee which covers your whole organisation, with no limit to the number of users; you control who has access to TPTracker and what they can see or do.
The ‘WE DO IT ALL FOR YOU’ option
We run all your surveys for you and you see the results in TPTracker. The licence fee covers the software and we will quote separately for managing your surveys, based on your specification.
The ‘WE SET IT UP AND YOU MANAGE IT’ option
We create the questionnaires for you and you then manage the surveys yourselves using TPTracker. We will charge a small fee (currently £10 + VAT per question) for designing and setting up each questionnaire, which includes sharing our team’s expertise and best practice advice.
The ‘YOU DO IT ALL YOURSELVES’ option
You do everything yourself, creating your own questionnaires and running your own surveys.
PLEASE CONTACT US FOR FURTHER INFORMATION.
Getting you started
GETTING YOU THE RIGHT PACKAGE
Firstly, we want to get to know you so we really understand what you need, so we will come and spend a half day with you and your team, listening to what you want and sharing ideas with you. There will be no charge for this visit.
This will mean we can set your TPTracker solution up for you in the best possible way, load your initial database for you and then offer the best possible advice about using it all.
INITIAL TRAINING
You could then start to use TPTracker, learning as you go from the in-built ‘how to’ guides; it is really easy to find your way around. The Support Team is always there to help you when you need it.
However, we do recommend some online or on-site training, especially for larger organisations where different teams will be using different features and the database is linked to your own housing management system for regular updates. In this case, we usually recommend the following:
Half a day to check the automatic updating is set up and working, that you have all the fields you need in your database and that your local TPTracker administrator knows how to manage security settings and user access.
One day (usually following the above half day) to train up to 12 users. If you have a lot of users, this could be used to ‘train the trainers’ so you can take things forward yourself, or we can add in extra days to train your teams for you, if you prefer.
Continuing to support you
Your licence fee gives you free access to the TPTracker Support Team during normal office hours: that’s 9 to 5 on Mondays to Thursdays and 9 to 4 on Fridays, excluding Bank Holidays.
We are contactable by phone or email. Our team is solely there to support users of TPTracker so they all have a good knowledge of best practice in the sector which they are happy to share.
Downloads for more information
